Administrative assistant(legal and executive support) Job at TekWissen ®, San Jose, CA

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  • TekWissen ®
  • San Jose, CA

Job Description

Job Description

Job Title: Administrative Assistant (Legal & Executive Support)

Location: San Jose CA, 95002

Duration: 12 Months

Job Type: Contract

Work Type: Onsite

Pay: $55 - $57 per hour

Overview :

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.

JOB DESCRIPTION:

  • Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team.
  • This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information.
  • The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Key Responsibilities:

Mail Management (Primary):

  • Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
  • Digitally distribute mail to the appropriate team members or systems
  • Maintain secure handling and storage of sensitive or confidential materials
  • Review incoming legal emails and upload digital files to our legal order management tool
  • Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management toolLitigation Tool Data Entry:
  • Enter and update case information in our litigation management system
  • Assist with organizing and maintaining accurate legal records
  • Generate and distribute basic reports as needed
  • Legal Administrative Support:
  • Prepare, edit, and organize legal or business documents
  • Help with ad hoc legal requests

Qualifications:

  • Previous experience in an administrative, legal, or executive assistant role preferred
  • Strong attention to detail and ability to handle confidential information with discretion
  • Proficient in using scanners, digital filing systems, and Google Workspace
  • Reliable, professional, and self-motivated
  • Excellent organizational and communication skills
  • Ability to learn or knowledge of case and legal order management tools Safari and JIRA.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.

Job Tags

Hourly pay, Contract work, Part time,

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