Job Description

Project Administrative Assistant Location Vancouver, WA (Fircrest area) :

We are a well-established commercial and residential access hardware business with a strong presence throughout the northwest, currently seeking an experienced Project Administrative Assistant to provide support for our commercial project office. A background in commercial hardware, door / access hardware applications would be valued, however, field and administration experience in general construction or other like fields will be strongly considered.

Responsibilities May Include (but are not limited to):

• Work with Project Admin Coordinator to assist project managers, crew leads and crew members as directed.
• Work with the Project Team and Dispatch by answering phones/emails, and service call scheduling.
• Assist in preparing estimates and bid proposals, submittals and contract documents as directed.
• Assist in material and inventory needs for commercial jobs. Prepare purchase orders, work orders and other related documents.
• Assist in setting up and maintaining both virtual (server) and physical job files during the life of the project and appropriately archiving upon completion and close.
• Assist with client / job scheduling and communication.
• Work with the accounting department as overlap requires (payroll hours reporting, billing information, shared resource reporting, purchasing reconciliation, etc.).
• Work with our dispatch team as overlap requires (answering phones, emails, scheduling and coordinating with technicians).

Requirements:

• Dependability is a MUST. Applicant is willing to anchor our support and office functions with a consistent, reliable presence.
• Professional, ethical and personable interactions with clients and team members.
• Self-motivated, the ability to work independently and use time strategically.
• Great communication skills to be applied both in field and office / shop applications.
• A willingness to seek and apply industry specific knowledge and training opportunities.
• Respect for people, processes and equipment.
• The desire to promote the company initiatives, and to become a key asset to the company through positive efforts to uphold and support the brand.
• Computer skills that include Microsoft365 office suite products and familiarity with other forms of business software (Quickbooks and dispatching software a plus).

Must Have:

• A clear criminal background and DOL / DMV record.
• The ability to pass drug and alcohol screening on request.
• Must be dependable, flexible and possess a friendly demeanor.

Education:

• High school or equivalent (Required)

Experience:

• Project related: 2 years (Preferred)

M-F Hours -- 8-5

Benefits: medical/dental offered after standard waiting period. Additional benefits include paid holiday / vacation, retirement savings plan, EAP plan and other.

Benefit Conditions:

• Waiting period will apply
• Only full-time employees eligible

Please provide: Current resume or completed application form (provided upon request)

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• project administration: 1 year (Preferred)
• field : 1 year (Preferred)

Ability to Commute:

• Vancouver, WA 98683 (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Contract work, Work at office, Flexible hours, Shift work,

Similar Jobs