Job Description

Job Description

Job Description

Exciting news - Moore Digital Print and Mail Center, Tulsa is thrilled to announce that we are looking for a Front Office Support Administrator to our team! This role is all about being the friendly face of our office - greeting guests, keeping things organized, and helping the day run smoothly. If you love connecting with people and creating a welcoming environment, we'd love to meet you!"

Please note: ***This is a production environment and this is NOT an Executive Assistant role - it is designed to provide support to the facility and receptionist/front desk support.

Job Summary:

The Front Office Support Administrator is responsible for ensuring the smooth and efficient operation of the front office by managing administrative tasks, supporting staff and visitors, and maintaining a welcoming and professional environment. This role requires strong organizational, communication, and multitasking skills to provide exceptional support to the enterprise.

Duties/Responsibilities:

• Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in person, via phone, and email.
• Manage the reception area, ensuring it remains tidy, organized, and presentable.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory, stocks and coordinate orders as needed. Assist in placing tickets in portal for onsite maintenance. Maintain and stock executive and main breakrooms.
• Assist with scheduling meetings, booking conference rooms, and arranging travel when necessary.
• Support administrative functions, including data entry, filing, scanning, and document preparation.
• Coordinate communication between departments and provide clerical support to management and staff.
• Assist in organizing company events, meetings, and training sessions.
• Ensure compliance with office policies, procedures, and safety guidelines.
• Perform other administrative/executive duties as assigned to support the smooth functioning of the office.
• Must be professional in dress, communication, and actions.
• Maintain a clean, organized, and safe working environment.
• Consistent and Reliable attendance is mandatory.
• All other duties as assigned.

Required Skills/Abilities:

• 2+ years of administrative, office, or front desk experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (printers, scanners, phone systems).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Time management and attention to details
• Ability to work as a team player
• Good phone and interpersonal skills
• Ability to handle confidential information with discretion.

Education and Experience:

• High school diploma or equivalent preferred
• Certification in Office Management is a plus
• Production environment experience preferred

Physical Requirements:

• Must be able to lift 50lbs
• Required to sit at computer and stand for long periods of time, bend, reach and move about the facility
• Required to grip twist and turn both hands for long periods of time

Must be authorized to work in the United States (E-verify company)and successfully pass a comprehensive criminal background investigation.

For more information and details email Jaime- jtavares@wearemoore.com . You can also apply online at Job Listings - Moore Digital Print and Mail Center, Tulsa Jobs

Moore Tulsa is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Moore Tulsa is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

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